Corgan was looking for a partner to help their IT team move the company to the ServiceNow platform. In selecting a vendor, they prioritized a willingness to take a team approach to the project, in addition to having the expertise to execute. They sought a partner that would function not just as a vendor, but as an extension of their team.
Corgan is a leading architecture and design firm with deep technical experience and a reputation for great service. Based in Dallas, Corgan is consistently ranked as one of the top architecture firms in the country, creating structures and spaces that inspire, inform and innovate. For almost eight decades, Corgan has developed special expertise in aviation, commercial, critical facilities, education, healthcare and interior design projects.
Corgan takes a functional business approach to their work, with a sensitivity to aesthetic value. This is a value they prioritize in their own internal projects as well. When they needed a new system to enable workflow at the company, they knew it had to be not only intuitively functional, but visually appealing enough to ensure adoption among their vast team of designers and architects.
As an increasingly global organization, Corgan needed to mature their IT operations to a level they’d not seen before. They needed a Software as a Service (SaaS) solution to achieve the efficiencies they wanted to gain, and have an implementation strategy in place that would be the least disruptive to their operations. After talking to several consultants that specialized in ServiceNow implementations, Corgan chose Virteva. “Virteva took the time to understand our business.” said Laura Coomber, IT Coordinator at Corgan. “It was clear it would be a two-way approach to the project. We felt that the Virteva team was actually trying to make sure the partnership would be a good fit rather than just trying to make a sale.”
Virteva used their RapidDeploy approach to implement the ServiceNow ITSM suite across the organization, including the Facilities, Field Service, Finance, Legal, Marketing, Incident, Problem, Change, Release, Request, Asset, and Cost modules. The RapidDeploy solution utilizes a set of pre-configured templates based on industry best practices that enable deployment completion in as little as six weeks. In parallel to this implementation, Virteva launched an extensive training program for the entire Corgan staff to ensure company-wide adoption.
As further conversation around Corgan’s ongoing needs and long-term goals progressed, Corgan decided to extend the Virteva partnership and enroll in the ManagedNow service. ManagedNow is a subscription service offering that allows customers to tap into resource capacity on-demand. It unlocks access to a wide range of skillsets, from Administrators to Architects, without carrying the cost of supporting a full-time staff.
With this arrangement in place, Corgan quickly saw the advantage of going beyond ITSM and recognized the potential of partnering with Virteva to implement additional solutions outside of the ServiceNow platform. As a result of the successful ServiceNow implementation, Corgan entered into two new projects with Virteva to implement Microsoft System Center Configuration Manager 2016 and Office 365. With these concurrently running projects and Virteva at their side, they implemented SCCM and leveraged it to upgrade the organization to Office 365 and move over 600 on-premises mailboxes to the cloud.
Upping-Our-Game as a Service
With the partnership approach that ManagedNow offers, Corgan’s IT team is able to focus on the bigger picture, knowing they can call Virteva for help when they need it. “It really does allow us to treat you guys as an extension of the team. It’s mutually beneficial,” said Chuck Blackford, VP and Director of Practice Technology at Corgan. With the level of expertise that Corgan now has access to, the flexibility of the ManagedNow offering to suit Corgan’s specific needs, and the level of adoption found among their employees, the Corgan IT team can focus on thinking strategically.
“When you’re implementing things that you don’t have experience in, you want a partner that does,” Blackford said. Because Virteva runs their own business on ServiceNow, the Virteva team was already intimately familiar with the product’s capabilities and understood the industry’s best practices when it came to implementation. Using a set of their own pre-configured templates, Virteva was able to dramatically cut down on the time it normally takes to complete an implementation from beginning to end.
Blackford went on to explain that he would often consult with the Virteva team about new processes he was considering for the company. “They were quick to tell me if they recommended it or not and very honest and up front when they didn’t have enough experience to help out. This is very important to me, because we have had situations in the past where consultants have oversold their capabilities.”
From high-level, long-term planning to the day-to-day micro-issues, Corgan can trust that the right decisions will be made. “It’s a no-brainer. With Virteva, we have experts in ServiceNow, we have experts in Office 365 deployments and experts in SCCM. To add those people to our staff at that level would be a lot more expensive,” says Blackford.
The success that Corgan has found with Virteva’s ManagedNow service can be attributed in part to the flexibility of the offering. “Instead of trying to fit us into a box, they worked with us to give us the assistance that we needed, when we needed it.” said Coomber. Throughout the process, the Corgan team was able to be proactive with their thoughts and ideas about which applications would be most applicable to their business, and could see the value behind Virteva’s recommendations as well.
This flexibility has also helped Virteva create scopes of work that are comprehensive and tailored to Corgan’s needs. Developed after several conversations with Virteva’s architects and engineers, both parties are clear on deliverables. “I know exactly what I’m signing and what the expectations are,” Blackford said, “Full transparency up front and flexibility has been great when changes in scope are required.” Corgan’s confidence in the contracts and scopes of work was a key enabler to the project’s success and Virteva’s ability to deliver.
Training & Adoption
Since the go-live date, Corgan has seen broad adoption of the ServiceNow platform across their organization. While enterprise-wide change can sometimes cause widespread disruption in a business, Corgan experienced very little. Their investment in training and preparation of their workforce ensured eager adoption. “We took pride in being able to have a Virteva training specialist present to the full staff on our behalf,” Coomber said, explaining that users of all levels took part. “The CEO was in one of the training sessions and was engaged the whole time.” Because Virteva and Corgan were on the same page during the Office 365 change management, the users understood the why in addition to the how, Corgan found the implementation welcomed whole-heartedly across the business.
With unwavering confidence in Virteva as a strategic partner, Corgan held up no barriers to progress. Corgan successfully implemented ServiceNow across the business, integrated Microsoft SCCM and Office 365 to leverage the full capabilities of the suite, and enjoys an ongoing partnership with Virteva through ManagedNow. Corgan successfully matured their IT operations to the next level and achieved greater efficiencies throughout the business.